Best Practice: Adding more than 4 entries for W-2 Box 12

Generally a W-2 only has need for 4 entries in Box 12.  Occasionally you will need more.  When faced with this situation, you can follow this simple solution:

  • Add the first four entries to the original W-2
  • Add a second W-2 with the same employer ID (the program will ask you if you are sure you want to do this as  precaution)
  • Subtract $1 from Gross Wages in the original W-2
  • Put in $1 for Gross Wages in the 2nd W-2
  • Enter the additional entries for Box 12

The program will add the W-2 information together when it is sent to the IRS in the electronic file.

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